Privacy Policy
Global Aim South Sudan (GASS)Effective date: August 15, 2025 Global Aim South Sudan (“GASS”, “we”, “our”, “us”) is a nonprofit organization working to improve lives through education, WASH, protection, and related community programs in South Sudan. We are committed to protecting the privacy and security of the people we work with, including beneficiaries, community members, donors, partners, volunteers, job applicants, and visitors to our website. This Privacy Policy explains what personal information we collect, how we use and share it, and the choices and rights available to you. 1) Who we are & how to contact us Data Controller: Global Aim South Sudan (GASS)Head office: Hai Referendum, Gudele Block 6, Munuki Town Block, P.O. Box 231, Juba, South SudanEmail: info@globalaimssd.orgPhone: +211 921-109-220WhatsApp: +1 202-937-9736 For any privacy questions or requests, please contact us at info@globalaimssd.org. 2) Scope of this policy This policy applies to personal information we collect: This policy does not cover third-party websites, services, or platforms that we do not control. Please review their privacy statements. 3) Information we collect Depending on your relationship with us, we may collect: Identity & Contact: name, email, phone/WhatsApp, postal address, organization, job title.Demographic: age, gender, language, community/region (only when needed for programs).Program data: participation records, vulnerability information (e.g., disability or protection needs), attendance, feedback, photos/audio/video (with consent), incident/safeguarding reports.Donation & partnership: donation amounts, bank transfer references or payment processor IDs (we do not store full card details), grant documentation, due-diligence results.Recruitment & HR: CVs, cover letters, references, interview notes, right-to-work information.Technical/usage: IP address, device/browser details, pages viewed, and cookies or similar technologies to help operate and improve our website. Sensitive information. In limited cases, we may process sensitive data (e.g., health, disability, or protection-related information) only where strictly necessary, with appropriate safeguards, and based on a suitable legal basis (see Section 5). 4) How we collect information 5) Legal bases for processing (where applicable) Where data-protection laws require a legal basis (e.g., GDPR/UK GDPR), we rely on: You may withdraw consent at any time (see Section 11). 6) How we use information We use personal information to: 7) Sharing your information We may share information with: We do not sell your personal information. 8) International data transfers We may transfer information across borders (e.g., to cloud services or partners). Where required by law, we use appropriate safeguards (such as standard contractual clauses) and take reasonable steps to ensure your data remains protected. 9) Data retention We keep personal information only as long as necessary for the purposes described in this Policy, and to meet legal, audit, or donor requirements. Typical retention examples: When data is no longer needed, we securely delete or anonymize it. 10) Security We use administrative, technical, and physical safeguards appropriate to the sensitivity of the data, including role-based access, staff training, secure storage, and reasonable encryption in transit and at rest where feasible. No system is 100% secure; we work continuously to reduce risks. 11) Your choices & rights Depending on your location and applicable law, you may have the right to: To exercise rights, email info@globalaimssd.org. We may need to verify your identity and—where allowed—charge a reasonable fee for manifestly unfounded or excessive requests. 12) Children & vulnerable adults We are committed to safeguarding. We minimize the collection of children’s data and obtain parental/guardian consent where required. Images or stories of children or vulnerable adults are used only with appropriate consent and safeguards. Where we believe someone is at risk of harm, we may share information with relevant authorities or service providers to protect vital interests. 13) Cookies & analytics We may use essential cookies to operate our site and optional analytics to understand usage and improve content. You can manage cookies through your browser settings. If we use third-party analytics (e.g., Google Analytics), those providers may set their own cookies—please see their policies for details. 14) Email, SMS, and WhatsApp communications 15) Photos, audio, and stories We seek consent before capturing or using identifiable photos, audio, or stories for reports, learning, or fundraising. You may withdraw consent at any time; this will not affect prior lawful use. 16) Third-party links Our website may link to other sites. We are not responsible for their privacy practices. Please review their policies. 17) Changes to this policy We may update this Privacy Policy from time to time. We will post the new version with a revised “Effective date” and, where appropriate, notify you through our website or by email. 18) How to contact us If you have questions, concerns, or requests about this Policy or your personal information, contact: Global Aim South Sudan (GASS)Hai Referendum, Gudele Block 6, Munuki Town Block, P.O. Box 231, Juba, South SudanEmail: info@globalaimssd.orgPhone: +211 921-109-220WhatsApp: +1 202-937-9736